Frequently Asked Questions

How to make a rental order


I’ve never rented before, how does this work?
How soon do I need to get my order in?

Rental Basics


How can I find out the instrumentation of a piece?
What’s included in a rental set?
How long is your rental period?
How long will my order take to arrive?
Can I look at a score before deciding to rent?
Can I rent choral or vocal scores?
Do I have to rent the whole set, or can I rent just a few parts?
Performing Rights, ASCAP, and BMI, oh my!
My performance has been cancelled, what now?
Whom do I pay?
What is the difference between a marked and unmarked set, and what are the advantages and disadvantages of each?
Additional charges?
Parts missing/damaged/overly marked
How is the rental fee calculated?
Why can’t I just buy the materials?
Why are rentals so expensive?
I can’t find the piece I’m looking for listed, but I have a score that says materials available through the publisher.

After the performance

When is the rental set due back, and where do I send it?
Do I need to include any documents in my return?
How should I pack my materials to return them?
What needs to be erased?




How to make a rental order


I’ve never rented before, how does this work?

1. Quote  Request a quote by calling the rental department or filling out the rental request form. You will be emailed a quote at the address you provide by the next business day. Please add rental@ecspublishing.com to your safe senders list.

2. Contract  If you’d like to continue with a rental contract, reply to the quote email and provide any additional information. You will receive a contract with your information for you to review, sign, and return. Once you’ve returned your signed contract, your order is reserved and will be prepared and shipped in accordance with the dates listed on your contract. You may pay any time between returning your signed contract and returning your rental materials.

3. Receive Materials  Check your order for any errors, and notify us as soon as possible should an error arise. If you have not received your materials by the arrive-by-date listed on your contract, let us know. (If you returned your contract after the ship date listed, your arrive-by-date will be delayed.) It is advisable to keep track of all documents included in your order—usually an invoice, contract, packing list, and return information sheet.

4. Return Materials  After your performance, check through your rental set for missing parts, damage, or excessive markings to avoid additional charges. Gather your original contract and packing list, and two programs from the performance (not required if your organization is a church or high school). Ship the materials so they arrive back to us by the return due date listed on your contract.


How soon do I need to get my order in?

Rental orders take a significant amount of preparation, so we recommend getting your order in at least 2 weeks in advance of the date you need the materials. Earlier is better!

Orders that require a very short turn around may incur a rush fee, especially during our peak season (September-December). This applies even if your contract was sent out weeks earlier, but wasn’t returned until very shortly before the materials need to be shipped.



Rental Basics


How can I find out the instrumentation of a piece?

For instrumentation, you can look at our rental catalog. There is a guide to reading instrumentation on page 2. If you’d like more specific information, .please email the rental department.


What’s included in a rental set?

Unless otherwise indicated, a rental set includes 1 full score and all instrumental parts, with your desired string count (usually, number of stands in each section).


How long is your rental period?

Our standard rental period begins 8 weeks prior to the first performance.


How long will my order take to arrive?

For domestic orders, you should expect arrival within 5 business days of shipment.


Can I look at a score before deciding to rent?

We do offer a perusal service that is free for 30 days (you are responsible for return shipping charges). We are in the process of adding perusals to our website. For a perusal request, please email the rental department.


Can I rent choral or vocal scores?

With the exclusion of Martin Shaw’s “The Redeemer,” all choral and vocal scores are items for purchase available through Canticle Distributing.


Do I have to rent the whole set, or can I rent just a few parts?

You can usually rent just a few parts. Depending on the situation, the charge for this might be a flat rate per part, or figured as a percentage of the normal rental fee.


Performing Rights, ASCAP, and BMI, oh my!

Performance of copyrighted music requires a license. You can find out more at our licensing page, or by emailing the ECS Publishing Copyrights Department.


My performance has been cancelled, what now?

If your performance has been cancelled, you’ll only be responsible for the return of the materials and a small administrative fee.


Whom do I pay?

Payment should be made to Canticle Distributing.


What is the difference between a marked and unmarked set, and what are the advantages and disadvantages of each?

A marked set contains markings made by previous performers. An unmarked set is generally free of these types of markings (sometimes sets considered unmarked may contain sparse, light markings).

You might prefer an unmarked set if you’re very particular about how markings are made, don’t anticipate your organization needing to make markings, or want a fresh look at a piece. The drawback of an unmarked set is that it needs to be returned in the same unmarked condition to avoid an additional charge.

You might prefer a marked set if you don’t want to spend time on bowings, find markings from previous musicians helpful or interesting, and want to minimize the chance of needing to erase a part. The drawback of a marked set is that it may not have precisely the bowings or other indicators you’d like.


Additional charges?

Rush fees: Administrative fee for orders needing to ship within 10 days of submitting your rental request.

Late fees: $100 for rentals returned 2 to 4 weeks after the due date. Replacement cost for rentals returned more than 4 weeks after the due date.


Parts missing/damaged/overly marked

Sometimes, damage occurs to materials during the rental period. Depending on the severity, you will be billed a repair or replacement fee.


How is the rental fee calculated?

Rental fees are calculated based on the type of organization performing, the number of performances, the length of the piece, and in some instances the size of the set.


Why can’t I just buy the materials?

Works typically on rental take a great deal of time and money to produce. Once published, the only source of income is a combination of the rental fee and performing rights royalty. The only way to secure these rights is to track performances, and the only way to track performances is through rental. Many composers have asked for this arrangement because of the large number of performances that go unreported. If there was a loss of performance revenues due to concerts going unreported, the costs of rentals would be even higher. Additionally, the standard discount provided to music dealers on sold music cannot be sustained while still providing the composer with an income.


Why are rentals so expensive?

Rental sets represent a significant investment—large sets with just a few pages per part can easily exceed hundreds of dollars to produce, and that’s not counting the score! While rental fees can get expensive, they are considerably lower than the cost of buying a full set.


I can’t find the piece I’m looking for listed, but I have a score that says materials available through the publisher.

Now and then a piece will come up that has transferred to a different publisher.

Some common inquiries are:
Boosey & Hawkes – Vivaldi, ed. Mason Martens, Gloria. Poulenc, Gloria. Honegger, King David.
Schott – Compositions by George Perle
Hal Leonard – Distributes music for G. Schirmer



After the performance

When is the rental set due back, and where do I send it?

The rental set is due back two weeks after your last performance. International customers should postmark their set no later than 10 days after the last performance.

Please address it to:
Attn: Rental Department
ECS Publishing
1727 Larkin Williams Road
Fenton, MO 63026


Do I need to include any documents in my return?

Please include your contract and packing list in your return, as well as two copies of the program (not required if your organization is a church or high school). If you’ve lost these items, please include something to identify your organization inside the package.


How should I pack my materials to return them?

It’s a great idea to save the package the rental set arrived in and use it to return your materials. We’re often able to reuse packages for storage, and padding for future shipments. If you use a different package, make sure everything fits without being forced in or bent.


What needs to be erased?

Unmarked sets need to be erased entirely, with the exception of any errata found during the rental period. Marked sets should be free of excessive or irrelevant markings. Bowings, fingerings, note-names, etc., over every note would qualify as excessive markings. Irrelevant markings would be notes to your neighbor, sketches of the conductor, rehearsal times, and the like.